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Oral presentations

ORAL PRESENTATION GUIDELINES

The general sessions are consisted of 3-5 oral presentations (papers) per session. The presenters will have about 20 minutes to present their paper. The main purpose of these sessions is to allow presenters the opportunity to convey the importance of their research to a large gathering audience. Below are some guidelines to help you prepare your presentation.

Schedule and Timing:

You will receive a notification letter from your program chair as to when and where your presentation is scheduled during the conference. Be sure to come early to your session to check in with the session facilitator or chair and to go over any last minutes changes your might have. You, or one of your co-authors, MUST be present during the start of the session.

Remember (again), your presentation is limited to 20 minutes plus 5 minutes for questions. Please respect that. The 5 minute question period also allows people to move between session rooms.

Presenting:

Please arrive at your session meeting room at least 15 minutes before the session begins. Take time to familiarize yourself with the set-up at the lectern. You will control/advance the slides during your presentation. We have arranged to have technicians floating between session rooms to assist as needed. These technicians will be wearing special badges so they are easily identified.

The authors can communicate in one of the official languages of the conference: English, Spanish or Portuguese.

When presenting, make sure you speak slowly and clearly. DO NOT read from the slide, but explain it. Address the audience when you are speaking. Try not to keep looking down at your presentation. You might also want to involve the audience by asking questions. This is a great way to keep the audience interested in your work. Lastly, just try to relax and have fun when you are up there.

Equipment and room setup:

Room set up: The meeting rooms are set up in theater style seating (no tables, just rows of chairs).

Equipment set up: Each room is equipped with a standard audiovisual package that will support an electronic presentation. The package includes the following items:

  • Data Projector
  • PC / Laptop (Windows)
  • Wall or Tripod Screen
  • Microphone (based on room size)

Presenters do not have to bring their own computer. All presentations must run on the Windows operating system. There will be a laptop computer that will be available in the session room which will have Windows installed. There will also be several software programs available on the computer including: Microsoft Office, Adobe Acrobat Reader, QuickTime and Windows Media Player. There is Internet access in any of the session rooms. There is no Speaker Practice room for presenters.

Schedule and Timing:

You will receive a notification letter from your program chair as to when and where your presentation is scheduled during the conference. Be sure to come early to your session to check in with the session facilitator or chair and to go over any last minutes changes your might have. You, or one of your co-authors, MUST be present during the start of the session.

Remember (again), your presentation is limited to 20 minutes plus 5 minutes for questions. Please respect that. The 5 minute question period also allows people to move between session rooms.

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